3.3 Project tasks

Project tasks

Purpose

The purpose of this phase is to complete the configuration and testing of the SAP Business One production system.

Procedure

The following lists the tasks that have to be completed during this implementation phase:

`Task` #	`Description`	`Results`	`Est`. `duration`	`Team` `members`
1	`General` `project` `management`		18 `hours`
1-1	`Plan` `organizational` `change` `management`	- `User` `roles` `are` `defined` `and` `assigned` `to` `business` `processes` - `Communication` `strategy` `for` `end` `users` `is` `defined`	2 `hours`	`SAP` `Business` `One` `project` `manager`, `client` `project` `manager`, `SAP` `Business` `One` `consultants`
1-2	`Plan` `end`-`user` `and` `administrator` `training`	- `Training` `strategy` `defined` - `Preliminary` `training` `schedule` `created` - `Training` `materials` `are` `developed`	8 `hours`	`SAP` `Business` `One` `project` `manager`, `client` `project` `manager`, `SAP` `Business` `One` `consultants`
1-3	`Define` `and` `prepare` `data` `migration`	- `Relevant` `item`, `BP`, `and` `balance` `data` `from` `legacy` `system` `is` `cleaned` `and` `filtered`	8 `hours`	`SAP` `Business` `One` `consultants`, `client` `IT` `administrator`
2	`Production` `system` `setup`		28 `hours`
2-1	`Install` `SAP` `Business` `One` `production` `system`	- `SAP` `Business` `One` `with` `database` `installed` `on` `client` `hardware` `for` `intended` `production` `use`	2 `hours`	`SAP` `Business` `One` `consultants`, `client` `IT` `administrator`
2-2	`Complete` `system` `initialization`	- `SAP` `Business` `One` `system` `initialized` `based` `on` `Business` `Blueprint` `and` `SAP` `system` `initialization` `guide`	2 `hours`	`SAP` `Business` `One` `consultants`, `client` `IT` `administrator`
2-3	`Complete` `system` `configuration` `based` `on` `Business` `Blueprint`	- `SAP` `Business` `One` `system` `configured` `for` `production` `use` `based` `on` `Business` `Blueprint`	8 `hours`	`SAP` `Business` `One` `consultants`, `client` `IT` `administrator`
2-4	`Complete` `data` `migration`	- `All` `relevant` `item`, `business` `partner`, `and` `accounting` `data` `imported` `into` `SAP` `Business` `One`	8 `hours` (`depending` `on` `data` `volume` `and` `quality`, `this` `number` `varies` `greatly`)	`SAP` `Business` `One` `consultants`, `client` `IT` `administrator`
2-5	`Configure` `applicable` `interfaces`	- `Standard` `interfaces` `to` `print`, `fax`, `email`, `etc`. `are` `configured` `and` `functional`	4 `hours`	`SAP` `Business` `One` `consultants`, `client` `IT` `administrator`
2-6	`Establish` `users` `and` `authorizations`	- `User` `list` `with` `authorizations` `is` `completed` `and` `users` `have` `been` `created` `in` `the` `SAP` `Business` `One` `system`	4 `hours`	`SAP` `Business` `One` `consultants`, `client` `IT` `administrator`
3	`Organizational` `Change` `Management`		2 `hours`
3-1	`Conduct` `change` `management` `communication` (`if` `applicable`)	- `Roles`, `tasks`, `and` `training` `schedule` `have` `been` `communicated` `to` `end` `users` - `Vendors` `and` `customers` `have` `been` `informed` `about` `schedule` `and` `upcoming` `changes`	2 `hours`	`SAP` `Business` `One` `project` `manager`, `client` `project` `manager`, `client` `functional` `leads`
4	`System` `validation`/`acceptance` `testing`		8 `hours`
4-1	`Maintain` `Business` `Process` `Master` `List`	- `List` `of` `all` `relevant` `core` `business` `processes` `relevant` `for` `the` `SAP` `Business` `One` `implementation` `is` `created`	6 `hours`	`SAP` `Business` `One` `consultants`, `client` `functional` `leads`
4-2	`Conduct` `business` `process` `and` `data` `validation`/`acceptance` `testing` `workshops`	- `All` `processes` `from` `the` `business` `process` `master` `list` `have` `been` `walked` `through` `in` `the` `system` `and` `have` `been` `reviewed` - `Data` `imported` `via` `data` `migration` `has` `been` `verified` - `Changes` `to` `setup` `or` `scope` `are` `documented`	2 `hours`	`SAP` `Business` `One` `consultants`, `client` `functional` `leads`
5	`System` `Testing`		26 `hours`
5-1	`Define` `test` `cases` `and` `scope`	- `Test` `plan` `and` `cases` `created`	8 `hours`	`SAP` `Business` `One` `consultants`, `client` `functional` `leads`
5-2	`Prepare` `test` `environment`	- `Copy` `of` `production` `SAP` `Business` `One` `database` `created` `and` `initialized` `in` `SAP` `Business` `One` `test` `system`	1 `hour`	`SAP` `Business` `One` `consultants`, `client` `IT` `administrator`
5-3	`Execute` `test` `plan`	- `All` `test` `cases` `have` `been` `completed` `successfully`	16 `hours`	`SAP` `Business` `One` `consultants`, `client` `functional` `leads`
5-4	`Review` `test` `results` `and` `necessary` `changes`	- `Results` `and` `necessary` `changes` `are` `reviewed` - `Project` `plan` `is` `updated`	1 `hour`	`SAP` `Business` `One` `project` `manager`, `client` `project` `manager`, `SAP` `Business` `One` `consultants`
6	`Cut`-`Over` `and` `Support` `Planning`		3 `hours`
6-1	`Define` `cut`-`over` `plan`	- `Cut`-`over` `plan` `defined`	1 `hour`	`SAP` `Business` `One` `project` `manager`, `client` `project` `manager`, `client` `functional` `leads`, `client` `IT` `administrator`, `SAP` `Business` `One` `consultants`
6-2	`Plan` `support` `strategy`	- `All` `support` `procedures` `and` `contacts` `are` `defined`	1 `hour`	`SAP` `Business` `One` `project` `manager`, `client` `project` `manager`, `client` `functional` `leads`, `client` `IT` `administrator`, `SAP` `Business` `One` `consultants`
6-3	`Plan` `system` `administration`	- `System` `administrator` `is` `appointed`; `tasks` `and` `responsibilities` `are` `defined`	1 `hour`	`SAP` `Business` `One` `project` `manager`, `SAP` `Business` `One` `consultants`, `client` `project` `manager`, `client` `IT` `administrator`
7	`Review` `Project` `Phase`	- `Obtain` `signed` `project` `phase` `sign`-`off`	1 `hour`	`SAP` `Business` `One` `project` `manager`, `client` `project` `manager`, `SAP` `Business` `One` `consultants`